AMMO Accounting Interface Frequently Asked Questions
Transfer information from AMMO to QuickBooks® with the click of a button.
The Accounting Interface is a module that writes directly to your QuickBooks file.
To use this interface, you perform some simple configuration and validation procedures, then AMMO takes care of the rest.
On a periodic basis you instruct AMMO to write to (synchronize with) QuickBooks.
• What are the system requirements for using the Accounting Interface?
You will need to be operating on a Windows 98 or higher PC and have QuickBooks Pro 2002® or greater installed.
• How often should I synchronize?
You can synchronize with QuickBooks as frequently as you like. We recommend that you do it on a daily (or at least weekly) basis, at a time of day when database activity is low (beginning or end of day), and when there is no activity in the affected files.
• Will I still be able to use all aspects of QuickBooks?
No, the details of your business will be kept in AMMO. AMMO does not copy any of the items (Invoices, Bills, Checks Written, etc.) to an identical item in QuickBooks. Instead AMMO writes transactions to the General Journal in Quickbooks. Therefore, the features you will be able to access in Quickbooks will be: Financial Reports, Payroll and Account Balances and Transactions through the General Journal.
• How can corrections be made to the General Journal?
AMMO keeps a reference of each item to its corresponding QuickBooks Journal Entry. So, when you make corrections in AMMO to an affected item, AMMO sends correcting entries to QuickBooks; therefore there is no need to manually make corrective entries to QuickBooks.
• Can I use QuickBooks and AMMO as separate systems?
If you wish, you could use AMMO and QuickBooks separately. This is not recommended, however, because you would then need to make manual entries to QuickBooks in order to keep the files in balance. Remember, AMMO handles Inventory Tracking, so you wont need to use QuickBooks for Inventory transactions.
• Will I need to manually re-enter all customer and vendor information when I switch to AMMO?
No, the price of the Accounting Interface includes easy-to-use Data Conversion tools to transfer all necessary information from QuickBooks into AMMO.
• How do I handle outstanding account balances when switching to AMMO?
For Accounts Receivable and Accounts Payable we recommend using a system called Balance Forward. The Data Conversion tools provided will create Balance Forward entries for you to use in this process.
For Bank Accounts you will need to enter all outstanding transactions into AMMO manually. This will ensure complete accuracy as you begin using AMMO.
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